Adding A Signature To Your E-mail
A
signature may be your name, address and phone. It may be your proverb on
life, or your web address. What ever text you want to attach can be done
without having to type it in on every e-mail you send. A signature can be
set up to print on every e-mail you send, or only when you choose. If you
enter in your web address or e-mail address, it will be inserted as a clickable
link.
Open
Outlook Express. Click on Tools, then click on
Options. In the Options Box, click on the Signature tab.
Click on New to set up a default signature.
Click in the Text button and type in what you want
as a signature.
If you want to insert your signature in every outgoing e-mail, check
the box for Add signature to all outgoing messages. You can also
select whether or not to add your signature to replies and forwards.
If you want to insert your signature only on the outgoing e-mail that you
choose, then uncheck the box Add signatures to all outgoing messages.
If you choose this preference, I will show you later how to do so.
Now click on OK to set the signature. If you chose to add
your signature to all e-mail your all set. When ever you create a new e-mail,
your signature will be added. If you chose to insert it only on the e-mail
you want to, here is how to do that.
When
you create a new e-mail message, or reply to one you got, enter in you message
text, then click on Insert, then click on Signature.
Your signature will be added only to that e-mail.
Find That E-mail Message
If
you have allot of e-mail messages in Outlook Express and you don't want
to open each one to find the one your looking for, Outlook Express has a
simple way of finding the one you need. If you have a current version of
Outlook Express, just left click on the Find icon in the tool
bar.
This
will open the Find Message dialog box.
Here you can select the folder to look in, using Browse, and enter
in any thing you can remember about the e-mail including message text. Then
click on Find Now, and the message(s) will appear. Double click
the message to open it. This is great if you keep all received or sent
messages and need to find a specific one.
Sending E-mail To Yourself
We received
a request for how to send e-mail to yourself without receiving it back immediately.
Why? Many people use the same e-mail account on their work computer and home
computer and need to send an e-mail or file to themselves at the end of the
day so they can receive it home. Or you may want to transfer an attachment file
to a second computer you have, but the file is too big for a floppy and you
don't have a CD burner or other means to copy the file. If both systems use
the same e-mail address, sending the file one way is a convenient method of
transfer.
Outlook
Express has the capability to just send mail without receiving mail back. Instead
of clicking Send/Receive, click the arrow to the right of Send/Receive
and a sub menu will appear. Now you can either click Send All to send
without receiving, or click Receive All, to receive e-mail without sending.
The later comes in handy if you just want to check your e-mail but don't want
to send any e-mail from your Outbox at that time. Just remember to check your
mail on the other system before again using Send/Receive on the first one.
Multiple Mail Accounts Using Outlook
Express
You
can set up two or more e-mail accounts on the same computer. This may be helpful
if you have others at home with their own e-mail address, or if you would like
to check your work e-mail at home. Here is how to do it. Open Outlook
Express. Click on Tools, then Accounts. In the Accounts
box, click on the Mail tab, then on the Add button to the
right, and click on mail.
Now
follow the setup wizard to enter the new e-mail account. You will have
to add a name to identify the account, the e-mail address, and
the mail server information for your Internet Service Provider. For Superior
it would be mail.superior.net for uwd it would be mail.uwdworld.net
, you will have to enter this for both outgoing and incoming mail server.
Enter in the user name and password, then click Finish
to set up Outlook Express for that account. Now when you check mail, Outlook
Express will check all accounts you have set up.
Using
my (Creating Folders & Sorting E-mail)
Quick Tip further down on this page will allow you to set up a separate folder
which you can sort the new e-mail accounts to.
Quick Printing Of E-mail.
If you want
to print e-mail, here is a quick tip of how to do it. Right click on
the header of the e-mail you want to print. Select and left click
on print in the context menu. (Make sure the printer is on!) You can
also use this tip to forward, reply or delete an e-mail.
Changing Font Size In Outlook Express
Outlook Express
allows you to change the default font size in the preview pane for easier reading
of your e-mail. Open Outlook Express and click on View. Select
Text Size, and left click on the text size of your choice
to make reading your mail easy.
Outlook Express, Creating Folders &
Sorting E-mail
This
quick tip is for Outlook Express users, and will be a two part tip dealing with
creating specific folders in Outlook Express, and then setting up Outlook to
send specific e-mail to those folders. A good example of why you would want
to use this feature would be sorting e-mail from a specific person and have
Outlook put all e-mail from that person into a separate folder, instead of the
Inbox.
Part
One: To create a new folder, right click on Inbox in
the folder preview window. Left click on New Folder. Type the
name you want for the new folder, for example a person's or business name.
Then click OK. A new sub folder will be created under the Inbox.
Part Two: To send e-mail received from a
specific person to the folder you created for them, open Outlook Express.
Next click on Tools, go to Message Rules, and click
on Mail. This will open the Message Rules Properties Box.
In
the Mail Rules window, click on New to open the rules edit sheet.
Check the box "Where The From Line Contains People".
The check the box "Move To The Specific Folder". You
will notice that two links appear in the Rule Description window. Click
on Where The From Line Contain People to open the Select People properties box.
Here you can enter the e-mail address that you want to sort to the created
folder. You can also select the address from the Address Book. Then click
OK to apply.
Next,
click on Move To The Specified Folder to open the Move
properties box. Click on the little plus sign to view the folders,
click on the folder you created for the specific e-mail address,
and click OK to apply. Finally click on OK in the Message
Rules property box to set the rule. Now when you get e-mail from the recipient
you specified, it will sort into the specific folder you created for it.
Using Stationery With Outlook Express
When
composing a new e-mail message in Outlook Express, you can send that message
using pre-designed stationery. To do this, instead of clicking on New Mail to
create your message, click on the small down arrow to the right
of it. Then choose one of the listed stationery designs or click on select stationery
for more choices. This
is a great way to add a festive touch, or impact to your e-mail.
E-mail Address Etiquette
We
have all received them. An e-mail which visibly includes an active e-mail address
link of everyone the e-mail was sent to. Sending e-mail in this fashion only
increases download time, uses more server resources, and makes everyone's e-mail
address available to the recipient. Sometimes this is good if you want everyone
to know who has been notified on the e-mail contents. But most of the time,
people do not realize the down side of doing this or how to prevent it.
Now
I know our e-mail address is public domain, but sometimes some people take advantage
of this situation to advertise a business or service to all the recipients listed
in the e-mail they received. This type of activity, while giving that person
an opportunity to reach new prospects, shows a lack of ethics.
When
sending e-mail to more than one person or to a group of people, here is a power
user tip to eliminate the e-mail address of all recipients from showing up.
When you specify the addresses you want to send to, don't place them
in the To, or CC boxes, but rather leave those blank and put all sending addresses
into BCC, blind carbon copy. This way, only the address of the recipient
shows, and this prevents someone from replying to all those that you have e-mailed.
Adding E-mail Addresses To Outlook Express
Address Book
To add addresses
to the Outlook Express Address Book, open Outlook Express. Click on the
Addresses button. Click on the New button, then on New Contact.
This will open the Properties box. Here you enter the persons name, and
how you want the listing to be displayed. By default it will use the name you
type in, but you can change how you want it displayed simply by typing over
it in the Display box.
Next,
carefully type the persons e-mail address in the E-mail Addresses window. When
finished, click on the Add button to set the address for that person.
You will also notice other tabs such as Home, Business, Personal, Other, and
Net Meeting. Clicking on the various tabs allows you to enter detailed information
on that person.
Also,
when you enter the person's home or business mailing address, you have an option
to view a detailed map of that address. More on that later. For now, after entering
all the information you would like to, click OK to close the Properties
box, and then close the Address Book.
Using Outlook Express Address Book Part
1
You can easily
enter an address into a new e-mail message by using the Address Book. When you
compose a new e-mail message, you will notice a small icon and To:, left of
the box where you enter the recipients e-mail address. Clicking on that icon
button will open the Address Book.
Click
on the person you want to send the e-mail to, then click on the To button.
You simply repeat this step if you want to select other addresses to send the
e-mail to. You can select as many recipients as you like. When done, click OK.
This will add the address or addresses to the e-mail message.
Using Outlook Express Address Book Part
2
You can use
the Address Book to view information you have entered. As I mentioned previously,
you can enter detailed information on a person by using the different tabs
in the Properties box. To view information you entered, open the Address
Book by clicking on the Addresses button in Outlook Express. Now, right
click on the person's name you want to view information about, this will
open a sub menu. Left click on Properties, and this will
open the properties box where you can view all the information you have entered,
(or want to enter) on that person.
Under
the Home or Business tab, if you entered a mailing address, you can get
a detailed map of that address by clicking on the View Map button. When
you do, Internet Explorer will connect to the Internet and display a nicely
detailed map. The map can then be saved or printed.
You
can also enter web addresses, birthdays, family information, phone numbers,
notes and more within the properties box. This Address Book is rather extensive,
well organized, multifunctional, and eliminates the need for having to use any
other address book programs.
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